The Microsoft Campus Agreement Subscription is designed to cater to the unique needs of qualifying higher education institutions. It provides for easier management of licenses with reduced administrative costs as well as simple budgeting and purchasing. It is also an easy way to ensure license compliancy and be eligible for the most current technology, as Software Assurance included in the subscription. Your total cost of software ownership is reduced while productivity and access to current technology are increased.

The Campus Agreement Subscription begins with the Master Campus Agreement, and under that there can be several Enrollments.

The Master Campus Agreement

• Has no expiration date, so once it is established, it does not need to be revisited.
• Is signed before or at the same time as an initial order for software license coverage.
• Can have multiple Enrollments submitted simultaneously.

The Enrollment

• Has a defined term of one or three years with an effective start date and end date that is independent of the Master Campus Agreement.
• Specifies the products selected for use during the term. Products can be added at any point during the term, but cannot be removed.
• Specifies the FTE count for the term.

Counting Faculty/Staff FTE

Campus Agreement requires an institution-wide commitment for any application, system and Client Access License (CAL) products selected. Only server products can be licensed on an ad hoc basis. You must include all of the faculty and staff FTEs, including student employees, using the calculation below. These FTE counts are the same numbers institutions report to the federal government on IPEDS Form S.

Full time     +     Part time        +     Full time     +     Part time        =     Total faculty
faculty                faculty / 3              staff                    staff / 2                  & staff FTE

At the end of the term, you have one of the following options:

• Submit a new Enrollment.
• Extend the term of the licenses by purchasing perpetual licenses for the specific quantities of the products you wish to continue using.
• Remove the software.
• Any combination of these three.

Software Assurance Benefits

In addition to new version rights and the ability to spread your payments annually, SA offers Academic Campus Agreement customers the following benefits:

• Windows Pre-Installation Environment - Windows PE is a powerful deployment tool that streamlines the installation and troubleshooting process, eases the administrative burden and makes IT professionals more productive.

• Windows Vista Enterprise and Virtual PC Express - Windows Vista Enterprise licenses help you to maximize your desktop investments with powerful tools and technologies that help reduce IT costs and the complexity of managing corporate PCs. It helps protect sensitive data and intellectual property on lost or stolen PCs. It also includes integration of all worldwide Windows languages (MUI), which helps reduce the cost of managing a single, global system image for your PC hardware. Virtual PC Express is a feature of Windows Vista Enterprise that lets you run legacy applications on legacy operating systems in a single, virtual machine.

• eLearning - Help your users to become educated on new products. Microsoft's eLearning delivers a comprehensive student experience, using streaming audio and video software demonstrations, hands-on exercises and courses designed by professional instructors. Employees can take interactive modules and tutorials on various applications at any time at their own computer, even offline.

• Corporate Error Reporting - Control deployment of fixes and resolutions. Microsoft Corporate Error Reporting gives your IT professionals a clear and easy way to monitor and review error information. It allows applications and the operating system to collect and report on crashes in the system, and gives IT staff the ability to control the types of reports sent to Microsoft.

• Cold Server Backup for Disaster Recovery - Protect valuable data without buying a new license. Software Assurance grants you the right to install server software on a cold server for the purpose of disaster recovery in the event of an emergency.

• TechNet Plus Managed Newsgroups and Subscription Media - Increase your efficiency for finding solutions. IT professionals have access to TechNet Plus Subscription content, featuring resources such as the knowledge base, utilities, drivers and how-to articles to help them succeed. The TechNet Plus Subscription Media also includes access to beta release candidate software and evaluation copies of the latest applications.

• Extended Lifecycle Hotfix Support - Request hotfixes for products in the Extended Lifecycle Support without signing up or paying an initial fee prior to determining a need. This means you do not pay for extended support unless hotfixes are required. As always, security fixes are automatically guaranteed.

• Windows Fundamentals for Legacy PCs - A Windows-based operating system designed for customers with legacy PCs who are running legacy operating systems but are not in a position to purchase new hardware.  Windows Fundamentals provides the same security and manageability as Microsoft Windows XP SP2 while providing a smooth migration path to the latest hardware and operating system.

To Enroll in a Campus Agreement

Contact your dedicated SHI Account Executive at 888-764-8888 for pricing and further information. Found out how your institution can benefit from Microsoft's Campus Agreement.